3.1 GENERAL
Project organization is issued for use by Consultant Supervison PLTU Unit 3 at the Home Office office and site project office to identify the position, the scope of works, and the responsibilities carried out to provide services during the project life and there after. This organization can be reviewed and updated accordingly in order to obtain optimum benefit to provide good services for the project by approval of the PLN as the project owner.
3.2 ORGANIZATION CHARTS
The organization charts of PLTU Unit 3 are shown on the Appendix 3.1.
3.3 SCOPE OF WORKS AND RESPONSIBILITIES
3.3.1 Objective Services
The consultant shall actively provide services to PLN in their supervision of the Contractor's project execution activities in the areas of:
(a) QA / QC Material and Equipments Inspection
(b) Construction Supervision of Power Plant
(c) Material and Equipments Delivery Monitoring
(d) Commissioning Supervision and Testing Supervision
(e) Commercial and Garanty Period
(f) Environmental Monitoring
(g) Report.
The above construction supervision work will be performed at the site by a joint PLN/Consultant Supervision dan QA/QC Team.
3.3.2 Scope of Services and Responsibilities
The scope of the services and responsibilities shall consist of QA / QC Material and Equipments Inspection construction supervision of power plant, material and equipments delivery monitoring, commissioning supervision and testing supervision, commercial and garanty Period, environmental monitoring, report as described in the following:
a) Supervision & QA/QC Material and Equipment
The consultant shall carry out supervision activity and having coordination to ensure the quality of the equipment and fabricated material which shall be sent by the contractor through Quality Assurance and Quality Control.
QA/QC activity are as follow :
· Checking QA/QC documents and inspection sent by the subcontractor, compare with QA/QC inspection procedure which have been approved by PLN and or material and equipment specification and the prevailing standard.
· Monitoring the unconformance found.
· Conduct inspection to the material arrive at site and checking the completeness and conformity of the shipping documents with the procedures agreed.
· Making and arrange filling system for QA/QC document, inspectin report, Non Conformance Report and any other documents related to QA/QC.
b) Construction Supervision
Supervision activity shall be done by the consultant to ensure all the construction activity carried out by the contractor complies with the contract. The activities are as follow :
(1) Control supervision and checking to the construction works and workship for all equipment and system in PLTU Unit 3, even in mechanical, electrical, instrument and control as well as boiler and the auxiliary, balance of plant, coal & ash handling plant, 150 kV substation, plant electrical and metering system, plant instrumentation & control system, other civil building, so that the quality of construction work and the workmanship comply with stipulation in the contract specification and or related prevailing standard and being carried out in accordance with the schedule.
(2) Follow up and monitoring work progress of the contractor, checking and verify progess report sent by the contractor.
(3) Study and comprehend project schedule which consist of contract schedule (milestones evens, keydates and detail), material and equipment delivery and shipping schedule, detailed commissioning, inspection and testing schedule and any other of project schedule.
(4) Monitoring and up dating the above project activity schedule in line with actual progress at site also give recommendation to PT. PLN (Persero) to anticipate any deviation which might cause delay to the project completion.
(5) Study, checking and examine the construction and installation method, construction approval procedure and site inspection sent by the contractor and follow and supervise the implementation so that the contruction and testing activity can be done based on the contract specification and the prevailing standard and comply with the work safety and security and minimize the impact which harm the environment.
(6) Chacking and evaluate report of construction test result and site inspection sent by the contractor to see conformity and comply with the contract specification and the prevailing standard.
(7) Monitoring, evaluate and recommend any changes to the design at site, making recommendation and then inform to the engineering department to be further examined and implementation of the as built drawings.
(8) Checking receiving material and equipment document sent by the contractor and arrange filling system for those document above.
(9) Study and comprehend contractual aspect related to the construction works, commissioning and liability of the contractor during the construction and warranty period.
(10) Attending meeting peridiaocally and prepare the minutes of meeting.
(11) Checking and verify pending item list and punch list made by the contractor, up date and monitoring also supervise the remedical completion.
(12) To administer contractual activity and establish project instruction as long as needed. Do any other steps needed to control the situation which direct to the contractor’s claim and maintain project documents to protect PT. PLN (Persero) from any uncorrect claim by the contractor.
c) Checking on material and equipment receiving at site
The consultant shall actively assist PT. PLN (Persero) Pembangkitan Sulmapa supervise and checking on material and equipment receiving at site including but not limited to:
(1) Cheking the completeness validity of document shipping material/ equipment arrived at site.
(2) To inspect material/ equipment arrives at site to ensure the amount and the volume is correct, the specification comply with the contract and in a good condition.
(3) To supervise and checking on imported material/ equipment based on the the approved master list and comply with the prevailing regulation.
(4) To help PT. PLN (Persero) to proceed material Receiving Report approval.
(5) To monitor delivery schedule and receiving material and equipment to anticipate delay that might influence project completion schedule.
(6) To arrange and up date filling system for receiving material and or equipment.
d) Commissioning supervision and Testing equipment.
The contractor shall responsible to all activity and commissioning and testing report. PT. PLN (Persero) shall provide the operator for power plant to operate all commissioning activity based on the direction of the contractor. The commissioning team of PT. PLN (Persero) shall cooperate with the commissioning team of the contractor to supervise the activity.
The consultant along with PT. PLN (Persero) shall arrange standard program, criteria and testing procedure, process and procedure detail for testing and commissioning shall be submitted by the contractor and shall be evaluated together with PT. PLN (Persero) based on the arranged testing program. Upon review and approval of the contractor’s commissioning and testing program, then together with PT. PLN (Persero) to see the performance test of Coal Fired Steam Power Plant’s equipment. If there is no deviation from the contract specification and the power plant shows good performance, the consultant shall provide recomendation regarding the test to PT. PLN (Persero) to obtain the approval once again.
Result of the commissioning and testing shall be the basis by the consultant to arrange recomendation of taking over. The consultant shall evaluate all test result including performance test and conformity to the specification stipulated on the contract.
In detail, the commissioning activities are as follow :
(1) Study and comprehend liabilities of the contractor during the commissioning and testing of equipment based on contract, including the guaranted values.
(2) To know and monitor schedule commissioning and testing activities
(3) Study and examine commissioning procedure and testing equipment sent by the contractor to compy with the equipment specification, guaranteed value and prevailing standard and submitted the recommendation and response to PT. PLN (Persero).
(4) Supervise commissioning activity and testing equipment to ensure those activities comply with the approved procedure and or prevailing standard and schedule planned earlier.
(5) As a counter part of commissioning team of the contractor, checking data and evaluate commissioning result and testing or the equipment sent by the contractor including the calculation of performance test of the equipment and station criteria test.
(6) Attend commissioning and test equipment meeting and prepare the minutes of meeting.
(7) Provide and arrange filling systemfor commissioning and testing equipment including the reports.
e) Construction Supervison during warranty period
The consultant actively monitor and supervise the implementation of liabilities contractually done by the contractor during the warranty period. During this period, the contractor shall control continuously till the end of the period.
(1) The consultant actively assist PT. PLN (Persero) to monitor and supervise the contractual liabilities done by the contractor in the warranty period.
(2) The consultant actively assist PT. PLN (Persero) in the operation and maintenance period.
(3) To assist PT PLN (Persero) in the operation and maintenance of the power plant in one (1) year warranty period, including assist to increase the efficiency and performance of the power plant.
(4) To assist all technical aspects if any problem occurred during the warranty period and during the period of claim settlement.
f) To monitoring the fulfillment of other contractual liabilities done by the contractor.
The consultant shall actively assist PT. PLN (Persero) Pembangkitan Sulmapa in monitoring and supervise the work carried out by the contractor including but not limited to :
(1) To conduct site training to operators and maintenance crew.
The consultant is requested to monitor the implementation, method and site training material to the operators and the maintenance crew which is conducted by the contractor in order the quality of the training comply with the standard in time.
(2) Spare parts and consumable procurement during the construction period.
The consultant is requested to monitor procurement of spare parts and consumables provided by the contractor during the construction perid to ensure the pre-COD OM & F Works by PT. PLN (Persero) shall not not disturbed.
(3) Preparation of DOM manual and As Built Drawings
The consultant is requested to monitor preparation of DOM manual and as built drawings, those documents should be completed upon COD.
(4) Reports by the contractor.
The consultant is requested to monitor the repots made by the the contractor in time.
g) To monitor the environment pollution control.
The consultant construction site shall actively assist PT. PLN (Persero) Pembangkitan Sulmapa to monitor construction of the power plant to compy with the standard and environment, review, evaluate and assist the contractor in controlling environment pollution and ecology and work safety control. Management program for the enviromement shall control the activity related to the power plant mode of operation, construction period, sea harbor, coal ash, chemical cleaning, waste, etc.
The consultant shall examine the problem solving alternative of the environment to ensure that environment during construction and operation shall be in the safe condition and subject to the government regulation.
3.4 FUNCTION AND RESPONSIBILITIES
Refer to above services and responsibilities of each engineering disciplines in the organization of this project shares the services and the responsibilities to the project as described in Appendix 3.2