4.1 INTRODUCTION
This section describes methods and procedures for project management comprising project co-ordination, progress reporting, management reviews and review meeting, etc.
4.2 PROJECT EXECUTION METHOD AND MATRIX
This item defines the project organization and the specific responsibilities for each of the areas of services of the Consultant in accordance with the Contract No. ..................
This section describes methods and procedures for project management comprising project co-ordination, progress reporting, management reviews and review meeting, etc.
4.2 PROJECT EXECUTION METHOD AND MATRIX
This item defines the project organization and the specific responsibilities for each of the areas of services of the Consultant in accordance with the Contract No. ..................
The key areas of the Consultant’s services are:
1) Contractor Interface - Support to PLN in monitoring, and supervising Contractor's performance in construction and commissioning.
2) Consultant - PLN Interface – Reporting on Contractor’s progress of work and making recommendations to PLN if necessary
4.2.1 Division of Responsibility
The division of responsibility for the scope of services defined in Construction Supervision and QA/QC in accordance with Contract No. ...................................................................... with PLN .
4.2.2 Key Position Descriptions
The position descriptions of the key members of the Consultant’s team :
- Project Director
- Project Manager
- Boiler/Turbine Engineer
- BOP Engineer
- Coal & Ash Handling Engineer
- Electrical Engineer
- Instrument &Control Engineer
- Civil Structure Engineer
- Chemical / Environmental Engineer
- Planning / Schedule Engineer
4.3 Interface between Consultant’s Head Office and Site Office
The key interfacing between the Jakarta (Head Office) and the Site Office is achieved by the following:
Consultant’s Project Manager – plays key role in interfacing between Jakarta (Head Office) and Site Office activities and provides coordination and direction as necessary to the personnel at each location.
Coordination Meeting – The Consultant and Site Offices have their own Weekly Coordination Meetings involving PLN, Consultant and the Contractor.
4.4 Interfaces between Contractors
Interface with Contractor shall take place at Site offices independently. With PLN’s approval, the Consultant’s project team members may also initiate direct contact with the Contractor for expediting any pending issues that need to be resolved in a timely manner. PLN project team members shall be notified of such direct contact by copy of correspondence, telecom or facsimile communication.
4.5 Interfaces between PLN Organizations
Standard interfacing among PLN organizations is through normal exchange of correspondence and documents in accordance with BASCOM. Special interfacing if necessary between different PLN entities will be initiated by PLN Pusat, JAYA CM, PLN Pikitring SUAR or PLN Site depending on nature of interface and the corresponding responsible PLN entity. Refer to BASCOM Exhibit as below
4.6 Engineer Site Activities and Meeting
The Consultants Engineer (project team) has activities involving Inspectors to monitoring and makes comments to the contractor’s activities against day by day and will support to PLN Site and Project Manager. The form of Engineer activities show in Appendix 4.1
4.7 Weekly meeting
The purpose of discussed site maters the consultant Engineer lead weekly meeting regularly in every week involving PLN Site, Consultant and Contractor at PLN site office. The form of weekly meeting show. The form weekly meeting show in Appendix 4.2
4.8 Monthly Progress Report
This section describes responsibility, issue schedule and contents of the Monthly Progress Reports to report progress of the Consultant’s work to PLN.
4.8.1 Responsibility
The Project Manager is responsible for the issue of the Monthly Progress Report
4.8.2 Issue Schedule
The monthly report details activities for the period of the previous month. The monthly report shall be issued by the Project Manager by the end of the following month if required
4.8.3 Content
Content of Monthly Progress Report show in Appendix 4.3
4.9 QUATERLY PROGRESS REPORT
Every third month, a quarterly Progress Report shall be issued by the end of the following month.
The report shall cover all activities during the quarter and be issued in a similar way as the Monthly Report described in item 7 above
4.10 REVIEW OF CONTRACTORS PROGRESS REPORT
The Consultant shall review the Contractor’s monthly report and provide PLN with comments for further action.
4.11 PROJECT COORDINATION MEETING
Following issues shall be addressed in the Project Coordination Meeting to be held every other month at PLN Pembangkitan Sulmapa and or PLN Head Office Jakarta and or PLN site.
- Contractor’s progress and performance
- Technical matters related Construction and or Engineering if necessary
- Special problems, if any
The form weekly meeting show in Appendix 4.4
4.12 ASSIGNMENT OF PERSONEL
The Consultant’s personnel shall be assigned to the project.