6.1 PROJECT PLANING AND CONTROL DOCUMENTS
Project planning and control documents are prepared to define the policies, practices,' procedures design criteria and instruction applicable to the planning and control Of the project. These documents have controlled distribution, with periodic review and updating.
Project planning and control documents are prepared to define the policies, practices,' procedures design criteria and instruction applicable to the planning and control Of the project. These documents have controlled distribution, with periodic review and updating.
6.1.1 Project Documents.
The Project Documents are consisting of:
(1) Contract Agreement between the owner of the project (PLN) and the contractor of the project including any documents stipulated in the contract agreement.
(2) PLN Policies and Procedures may be included in the project document only when it affect according to the contract.
(3) Out-going and incoming documents of Project activities.
6.2 PROJECT SCHEDULE
The project schedule serves as an effective planning and control tool, which integrates the project scope, applicable Consultans Supervison and QA/QC practices and procedures into a single plan for the project supervision services.
6.2.1 Project Schedule
Preparation of the project schedule involves several phases. The first phase is the establishment by PLN of the project schedule. Followed by additional detailed planning and schedules for the life of the project by the Contractor.
Periodic monitoring of schedules shall be preformed to determine the status, either compliance or deviation of each scheduled activity. Monthly Progress Reports shall contain information related to the project schedule.
Items that are reported to be in deviation from the schedule require corrective action as directed by the project engineering manager. In most cases, the corrective action shall be concentrated in an effort to geuhe project activity on schedule, and in some cases there may be occasions which require rescheduling some project activity. Any major rescheduling requires approval of the project engineering manager with concurrence of PLN.
6.2.2 Project Implementation Schedule
The project implementation schedule is a simple text rial display of the procurement milestone. It clearly illustrates the timing and sequence of the more significant project procurement activities, and services as a means to communicate the schedule concept between PT. Hutama Karya (persero) and PLN.
6.3 PROJECT COST CONTROL
(a) Review the Contractor prepared invoices for correctness relative to agreed work progress, contract price, currency and terms of payment.
(b) Interpret commercial and financial conditions of the contract.
6.4 PROJECT PROGRESS REPORT
A written Project Progress Report is submitted by the contractor to the principle of Project Manager by weekly and monthly accordance to the project contract and point 4.5 of this procedure (distribution of Incoming Drawings and Documents). The contract engineer will make written review and comment on the Project Progress Report refer to the progress of the project activities, (see Appendix 6.1).
6.5 CONTRACTOR INVOICE
Upon receipt of the approved monthly percentage of Progress Report from the PLN Site Project Manager, the contractor will prepare and submit a monthly invoice to the Consultant for concurrence.
Upon receipt of Consultant concurrence on monthly invoice the contractor will incorporate any agreed upon changes invoice to the Consultant concerned approval invoice to the PLN for his release.
The Project Documents are consisting of:
(1) Contract Agreement between the owner of the project (PLN) and the contractor of the project including any documents stipulated in the contract agreement.
(2) PLN Policies and Procedures may be included in the project document only when it affect according to the contract.
(3) Out-going and incoming documents of Project activities.
6.2 PROJECT SCHEDULE
The project schedule serves as an effective planning and control tool, which integrates the project scope, applicable Consultans Supervison and QA/QC practices and procedures into a single plan for the project supervision services.
6.2.1 Project Schedule
Preparation of the project schedule involves several phases. The first phase is the establishment by PLN of the project schedule. Followed by additional detailed planning and schedules for the life of the project by the Contractor.
Periodic monitoring of schedules shall be preformed to determine the status, either compliance or deviation of each scheduled activity. Monthly Progress Reports shall contain information related to the project schedule.
Items that are reported to be in deviation from the schedule require corrective action as directed by the project engineering manager. In most cases, the corrective action shall be concentrated in an effort to geuhe project activity on schedule, and in some cases there may be occasions which require rescheduling some project activity. Any major rescheduling requires approval of the project engineering manager with concurrence of PLN.
6.2.2 Project Implementation Schedule
The project implementation schedule is a simple text rial display of the procurement milestone. It clearly illustrates the timing and sequence of the more significant project procurement activities, and services as a means to communicate the schedule concept between PT. Hutama Karya (persero) and PLN.
6.3 PROJECT COST CONTROL
(a) Review the Contractor prepared invoices for correctness relative to agreed work progress, contract price, currency and terms of payment.
(b) Interpret commercial and financial conditions of the contract.
6.4 PROJECT PROGRESS REPORT
A written Project Progress Report is submitted by the contractor to the principle of Project Manager by weekly and monthly accordance to the project contract and point 4.5 of this procedure (distribution of Incoming Drawings and Documents). The contract engineer will make written review and comment on the Project Progress Report refer to the progress of the project activities, (see Appendix 6.1).
6.5 CONTRACTOR INVOICE
Upon receipt of the approved monthly percentage of Progress Report from the PLN Site Project Manager, the contractor will prepare and submit a monthly invoice to the Consultant for concurrence.
Upon receipt of Consultant concurrence on monthly invoice the contractor will incorporate any agreed upon changes invoice to the Consultant concerned approval invoice to the PLN for his release.